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Accounting Assistant 

Location: Prince Frederick, Maryland

CALVERT CONTROLS OVERVIEW

Since 1986, Calvert Controls has been a leading provider of HVAC mechanical service, installation, and building automation controls serving the Washington DC Metropolitan area. Our customer focus sets us apart! At Calvert Controls, we are dedicated to delivering the highest quality of customer satisfaction in our industry, with a sense of warmth, individual pride, and company spirit. In June of 2021, Calvert Controls joined the Orion Group with the expectation of expanding, perfecting, and truly being the best first in class Mechanical “one stop shop” in the DC region.

Calvert’s Purpose and Values: To consistently provide first class solutions for our customers and community. We achieve that by being people-focused and creating unparalleled career growth opportunities for our team. We attract and develop the most passionate talent in our region by concentrating on growth and operational excellence.

POSITION OVERVIEW: The Jr. Accountant is responsible for maintaining and processing cost expenditures and purchases within the organization. They will be a part of a fast-paced team and will need to collaborate with the other departments to achieve the overall objectives of the accounting department. They will need to be detail oriented, be able to analyze cost data for trends, have strong problem-solving skills, work comfortably under pressure, and deliver on tight deadlines.

ESSENTIAL DUTIES:

• Maintaining vendor accounts:
  • Setting up new vendors and payment terms
  • Collecting W-9’s, contact information, and preferred payment methods.
  • Issuing 1099’s annually
• Managing all parts of the Accounts Payable process:
  • Managing the AP email/mail daily
  • Entering, attaching necessary backup documentation (Opex & COGS)
  • Establishing and maintaining relationships with new and existing vendors
  • Making invoice payments to vendors within terms (ACH, Credit Card & Check).
  • Breaking down invoices and creating schedules for indirect costs (i.e. gas, telephone, insurance).
• Maintaining the vendor aging report:
  • any unapplied credits or material debits given to vendors.
  • Use materiality thresholds to audit invoices ensuring it is recorded in the proper accounting period and coded to the proper general ledger account.
• Overseeing the Purchase Order process:
  • Ensuring they are coded to the proper expense account.
  • Examine unmatched purchase orders at the end of the current month being closed. Inquire with operations as to whether an accrual for the unmatched PO's is necessary. Provide list to Finance Director.
  • Inventory costs tied to PO’s.
• Enter all credit card transactions, collect receipts, and perform the reconciliations:
• Customer Accounts Receivable Payment Collections
• Perform Journal Entries as needed.
• Working closely with the Staff Accountant to resolve issues related to costs on jobs.
• Work closely with Construction Project Managers from beginning to end of project to ensure payables are handled properly and timely accounted for.
• Assist with annual audit and pulling AP data.
• Miscellaneous tasks assigned by the Finance Director, as needed.

Follows all guidelines, policies, and procedures established by Calvert Controls

Required Qualifications

• Strong fundamental accounting experience:
  • Reconciliations
  • Coding
  • Accounts Payable
  • Accounts Receivable
• Detail oriented
• Data Entry Precision
• Understanding the different types of cost accounts and how they impact the Profit & Loss Statement
• Understanding job costing and the timing of costs

Benefits

• Compensation is commensurate with experience.
• Employer paid Medical/Dental/Vision Insurance
• 401K with Employer Contributions
• PTO
• Paid Holidays
• Short-term Disability
• Continuing Education
• And more!

Calvert Controls is an Equal Opportunity/Affirmative Action Employer with a strong commitment to the achievement of excellence and diversity among its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.